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Obtain Ceremonial Documents

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What is a ceremonial document?

The City of Atlanta ceremonial document highlights achievements, charitable events, civic-minded individuals and/or memorable occasions. Ceremonial Documents are given in the form of a letter or a Phoenix Award. If Phoenix Award is requested, please specify so on document. Ceremonial documents are prepared by the Mayor’s Office of Communications and include the Mayor’s signature.

Please note that all documents requested go through an internal review process.  

Note: A person or organization may receive only one ceremonial document per year.

The Office of the Mayor does not give out proclamations. We are asking that anyone who seeks a proclamation from the City Council to contact a member of the Council or Council staff person first for sponsorship/approval. Please call the Office of Constituent Services at 404-330-6023 for more information.

Who are ceremonial documents given to?

Phoenix awards are issued for the following:

A small number of awards are issued to individuals who have made significant contributions to the local community, and are celebrating a major milestone. Significant contributions include years of community service in the City of Atlanta, involvement in local activism on behalf of political, social and cultural causes, and monetary and in-kind donations.

When submitting a person for consideration please include a brief summary about the living individual to be honored and his/her accomplishments, involvement in the community, the date of recognition, and type of event planned. Please note: Phoenix Award recipients in consideration must have spent a considerable amount of time in the City of Atlanta a resident. Awards will not be issued for honorees that are having ceremonies in the City of Atlanta who have not been a resident or contributor to city causes.  


  • Honorary Citizenship – Foreign Dignitaries, prominent individuals, entertainers, or artists
  • Appreciation – Outstanding contributions to the City and citizens of Atlanta (including monetary, in-kind donations, cultural contributions or volunteer efforts)
  • Heroism
  • Significant Birthdays – 75 and higher
  • Significant Marriage Anniversaries – 50 and higher

Letters of welcome will be issued for the following:

  • Conferences
  • Conventions
  • Seminars
  • Family Reunions that will be held in Atlanta
  • Class Reunions for schools and institutions that are located in Atlanta, or for reunions that are held in Atlanta
  • International Dignitaries- Request will be first reviewed by the Office of International Affairs. Detailed information about dignitary must be provided with request for initial review.

Information required: A brief summary about the company, organization, or group holding the event. If the event is annual, please include the number (ex. 9th Annual Painters Convention.) Also include the date of the event, location, and theme if one exist. Photographs of the Mayor will be issued for souvenir publications upon request or student projects.

Please note that letters will not be issued for events that are not held within the City of Atlanta.

Letters of Congratulation or Celebration will be issued for the following:

  • Professional Celebrations
  • Religious Anniversaries and Celebrations
  • Significant Birthdays – 75 and higher
  • Significant Marriage Anniversaries – 50 and higher

Information required: Indicate the title or nature of the event, the specific date, a brief history of the organization, a biographical sketch of the person, and any other pertinent information. Photographs of the Mayor will be issued for souvenir publications upon request or student projects.

Please note that letters will not be issued for celebrations that are not held within the City of Atlanta.

How do I request a ceremonial document?

  1. To start the ceremonial document process an individual or organization must first submit a written request to the Mayor’s Office of Communications e-mail, U.S. mail or courier. All request must be neatly printed or typed.

    Attn: Ceremonial Documents
    Mayor’s Office of Communications
    55 Trinity Avenue, S.W.
    Suite #2500
    Atlanta, Georgia 30303

  2. All requests MUST be received one month (30 days) prior to the event or printing deadline.
  3. All requests must include the name, daytime telephone number, and email address of the contact person. A second phone number and e-mail address is greatly appreciated.
    Submitting a draft of the document desired with the request will expedite the process considerably
  4. Please specify whether the document should be mailed , emailed as pdf, or held for pick-up 


       Click here to download a Request Form for Ceremonial Document

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